Administrative Services Coordinator I
State of Vermont | Morrisville, VT
The Employer has temporarily removed this posting
Who May Apply
This position, Administrative Services Coordinator I (Job Requisition #773) , is open to all State employees and external applicants.
If you would like more information about this position, please contact Ken Hammond at firstname.lastname@example.org .
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior.
Examples of Work
Coordinates support and office functions. May supervise clerical staff. Interprets rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Assists administrators with personnel administration issues and problems. Assists administrators in the preparation of personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. May resolve personnel problems in the office. Represents office at meetings and seminars. Keeps time and attendance records. Monitors budget and makes recommendations and requests regarding needs. Prepares and maintains office records and reports. May prepare the office budget. Answers routine correspondence as required. Performs related duties as required.
Work is performed in a standard office setting.
High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.
One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.
NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium
- Dental Plan at no cost for employees and their families
- Flexible Spending healthcare and childcare reimbursement accounts
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
- Low cost group life insurance
- Tuition Reimbursement
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Equal Opportunity Employer
The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.
The Vermont Agency of Human Services strives to build a diverse and inclusive community. It is our fundamental belief that in order to create and sustain a healthier Vermont, we as an organization must honor the cultures, beliefs and values of those we serve in order to foster an environment of mutual respect, acceptance and equal opportunity. We are committed to building and maintaining a multicultural and diverse workforce which reflects the increasing diversity of Vermont. To view the State of Vermont's Equal Employment Opportunity/Affirmative Action Policy, please click here .
Nearest Major Market: Vermont